Bids and RFPs

It is the intent of the Township to make Vendor- Township relations pleasant, professional and profitable for both you and the Township. Procurement will be carried out in an effective, economical, open, fair and impartial manner. Our system ensures awards to the lowest responsible bidder who complies with our specifications.

All bidders will be afforded equal opportunity to quote and to compete in all areas. West Whiteland Township uses PennBid, a web based service for formal bidding.  Registration through PennBid is free and allows suppliers to update and change their information at any time.  In order to receive notifications of our bids you must register on PennBid.

Purchasing Thresholds


A. $250.01 - $1,000 One (1) quote (written or telephone)
B. $1,000.01 - $10,500 Three (3) written or telephone quotes must be obtained when possible.
C. $10,500.01 – 19,400 Three (3) price quotes, as specified by state law, must be obtained via PennBid Quick Quotes or telephone.
D. $19,400 and greater is a formal Invitation to Bid.

NOTE:  Changes to dollar limitations will be adjusted each year for consistency with PA Department of Labor and Industry guidelines.